A Pocono Country Place Property Owners Association, Inc.
Board of Directors Meeting
February 20, 2010
The Board of Directors meeting was held Saturday, February 20, 2010, in the E-clubhouse.
The President called the meeting to order at 10:04 a.m.
The Secretary called the roll.
Present were Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Herbert, Mr. Kirk, Ms. Padilla-Riss, Mr. Rametta, Mrs. White
Also present was Mr. Schlaack, Property Manager, and Ms. O’Neil, Property Manager Assistant.
Mr. Herbert presented an envelope to the President that requested she address its contents before beginning the meeting. Mrs. Harris indicated that the envelope contained a letter of resignation from Mr. Herbert effective immediately from his position on the Board.
Mrs. Harris apologized to the membership but stated that before the Board meeting could begin there was an urgent legal matter which required immediate attention before any business was conducted therefore the Board would be adjourning to Executive Session and would be returning shortly to continue with the meeting.
Motion made by Karen White, seconded by Robert Kirk, to adjourn to Executive Session regarding and urgent legal matter.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Ms. Padilla-Riss, Mr. Rametta, Mrs. White
Non Vote: Mr. Herbert
Nay: None
Motion Carried.
The meeting adjourned at 10:09 a.m.
The meeting reconvened at 10:37 a.m.
The Secretary recalled the roll.
Present were Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta and Mrs. White.
Also present was Mr. Schlaack, Property Manager, and Ms. O’Neil, Property Manager Assistant.
Motion made by Karen White, seconded by Bernadette Bruno, to remove Norma Padilla-Riss as Director as she ceased to be a member in good standing while serving as a Director pursuant to Article V, Section B, “At any time that a Director or a candidate for election as a Director ceases to be a Member in Good Standing, that person’s status as a Director or candidate for Director shall automatically terminate.”
Yea: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: Mrs. Cooney
Motion Carried.
Motion made by Karen White, seconded by Robert Kirk, to accept resignation of Dennis Herbert as a Director.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Minutes
Motion made by Joe Rametta, seconded by Phyllis Haase, to accept the minutes of January 16, 2010, as amended.
Yea: Mrs. Bruno, Mrs. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Janet Harris, seconded by Karen White, to accept the minutes of January 25, 2010, as amended.
Yea: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Non-Vote: Ms. Cooney
Nay: None
Motion Carried.
Motion made by Peggy Cooney, seconded by Karen White, to accept the minutes of February 3, 2010.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Treasurer’s Report – Presented by Mr. Robert Kimble
Mr. Kimble reviewed the financials provided to the membership and reviewed changes to the profit and loss statements and legal fees as there are some that are outstanding. He noted that the fuel expense was very high for maintenance as the fuel tank was recently filled. Additionally maintenance uniforms were purchased which accounts for that line item being increased. Ms. Haase asked why the bank charges are so high and Mr. Kimble stated that the Association is changing banks from Wachovia due to the fees being so high.
Access Card Readers
Mr. Kimble said that the company that services our access card readers could replace the mechanisms at no cost to the Association. The company is Integrated Technologies and they are willing to install the new equipment and the impact to the operating budget, which will ultimately cost the Association less money. He recommended rescinding last month’s motion and presented new motions.
Motion made by Karen White, seconded by Joe Rametta, to rescind the motion to upgrade and repair the Access Card System at a cost not to exceed $18,500 including taxes.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Joe Rametta, seconded by Bernadette Bruno, to contract Integrated Technologies to replace and install Surge Protectors and Weather Enclosures. Cost not to exceed $12,000 and enter into a three year maintenance agreement for an annual fee of $2,304 pending legal review.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Mr. Kimble presented a previous motion which stated that all delinquent accounts over $2,500 would be referred to legal counsel for follow up collections. Mr. Kimble recommended that that motion be rescinded as at those amounts the collections should be covered in-house as it would be far less expensive and generally yields better results.
Motion made by Joe Rametta, seconded by Karen White, to rescind motion of June 13 and 17, 2009 Executive Session relating to delinquent accounts in excess of $2,500 which are not on an approved nor current on a payment agreement. This motion stated that those accounts should be referred to legal counsel.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
He further recommended only turning over to legal counsel cases that are not able to be handled internally as there is an attorney needed, per the recommendation of management. Mrs. White was unsure that such a blanket motion for all cases to be handled by Administration was the the best course of action. There was discussion regarding this including perhaps having the Board review all cases before they are handed over to the attorney. It was the Board’s consensus that they needed to review the new policy before making a new motion. There was discussion regarding the 33% charge that is added to the fees when doing collections. It was stated that regardless of whether an attorney is doing the work or Association employees there are still fees that are incurred in the process. It was felt that 33% was an excessive amount. Mr. Kimble will rework the policy for presentation at next months meeting.
Mr. Kimble also suggested rescinding all previous motions regarding employees of the quarter and the year.
Motion made by Bernadette Bruno, seconded by Peggy Cooney, to rescind all previous motions or policies regarding payments to employee of the quarter and employee of the year.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Peggy Cooney, seconded by Phyllis Haase, to allow the payment of $100 for the employee of the quarter and $250 for the employee of the year to be made with a company check.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Mr. Kimble announced that by sending our letterhead and envelope orders out to bid we have cut the costs in half.
There was a break at 11:34 a.m. and the meeting resumed at 11:45 a.m.
Management Report – Jeff Schlaack
Maintenance Report – John Rusbarsky
The oil burner for the maintenance building has been installed and is awaiting inspection. After inspection announcements will be put in place for accepting oil from residents.
The J Clubhouse has been rented for an entire weekend (July 9, 10. 11) for a wedding. The residents have requested permission to have the ceremony on the lawn and to put a tent on the deck which will not be nailed in. The pool will remain open during that time and the residents are aware of this fact. It was the consensus of the Board to allow this as long as the contract specifies that the tent will not damage Association property.
The H, K and J pool all have waterline leaks. The J pool leak has been identified and can be fixed. Permission and permits need to be obtained from the township to dig to identify the leaks in the H and K pool. Additionally there is a sewer line that is exposed and it keeps freezing and this needs to be fixed. While this work is done it will be an opportunity for making capital improvements to the decks.
Motion made by Joe Rametta, seconded by Robert Kirk, to obtain permits from Building Code Official to begin excavation of H and K pool to repair water circulating lines. Said funds will be paid out of capital replacement.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
The water company has taken responsibility for the issues with the pond at the Welcome Center. They will be getting back to Sparks regarding remedying this in the spring.
There is a new cinder being used in the K and L sections that is lighter and is a byproduct of coal, therefore eliminates the dust problem and clean up in the spring. It is $100 more expensive but covers three (3) times the expanse. The product is also Penn DOT approved.
The two dump trucks that were to be sold are back on the selling market as the person that was interested in buying them is no longer able to due to economic difficulties. There are two different individuals that are interested in buying the vehicles for $6,000 each.
Motion made by Karen White, seconded by Janet Harris, to rescind previous motion to sell 2 Ford F800 trucks for $17,000.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Joe Rametta, seconded by Karen White, to sell each of two (2) Ford F800 trucks for $6,000 each, as is.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
The K guard shack was struck by a vehicle and the insurance will likely deem the structure a total loss.
As the Association is now buying all tires in bulk and doing the bulk of our repairs in house, Sparks recommends purchasing a new lift that will hold the one (1) ton dump trucks.
Motion made by Joe Rametta, seconded by Bernadette Bruno, to purchase a Master Series XL-15 lift from Greg Smith Equipment Sales, Inc., for a cost not to exceed $3,500. Money to come from improvement account
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
There was a discussion regarding containers for transporting oil properly. The Association will be able to get caged tanks for free or for cost for use for the oil heater.
Public Safety – Chief Yeager
Chief Yeager reviewed the service call report. The Quick Response Service has assisted on 76 calls. Chief is awaiting grant money for this program.
Chief Yeager discussed the conditions of the Association’s dog kennels and their need for an upgrade. Many of the dogs that are found are adopted out. The community’s donations response has been wonderful. The Association does incur emergency veterinary bills for some of the animals. Additionally adopting families are given a small care package when they adopt a dog. Antonio Negron, one of our dog wardens, is leaving his position. His position will be replaced but Chief is not in a rush to replace the position. Patrol officers do pick up dogs on occasion so they will be able to cover the deficiency of the position. The dog warden’s position does more of the follow up and not the actual capture. It was suggested that we attempt some fundraising for donations for this program. Imposing a daily fee for housing dogs could be implemented.
The emergency plates for the Quick Response vehicles have arrived and been put on the vehicles.
Chief identified the cameras that were currently not functioning: the H clubhouse, the main gate exit camera, the B gate 3rd camera has exposed wires, four (4) cameras in maintenance. All are being fixed.
The meeting with the Gang Task Force has still not been scheduled. Chief is still actively pursuing this meeting. Ms. Haase offered to assist setting this up.
In March the Association is hosting a Public Safety Association meeting that is for all public safety departments in the area.
Ms. Cooney noted that service call numbers have increased. As Chief has changed the way the calls are reported, there is an increase in the numbers due to the new system.
Management Report continued – Jeff Schlaack
Motion made by Janet Harris, seconded by Karen White, to amend the previous motion of January 16, 2010, regarding the RFPs for K Lake to extend the date to May 1, 2010.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
A new meeting time needs to be identified for the meeting with all committees. March 1, 2010, at 6pm in the E clubhouse was the chosen date. This meeting is for all committee members of all committees with the Board. It was suggested that in the future when larger scale meetings like this meeting is scheduled that a cancelation notice be posted on the website and Channel 80.
Policy resolutions regarding financial and administrative and Board policies have been presented for legal review.
It was decided that Ms. Haase, Mr. Kirk and Ms. Cooney would review old motions for consistency and to revise policies.
Mr. Schlaack presented the Board goals and stated that these goals should be agreed upon by the Board as a first set of initiatives. A measurement tool for identifying how successful the Association is at meeting the goals needs to be implemented. Surveys have also been initiated that will be available for the community to help establish the direction the community should be focused on. It was noted that baseline assets must be maintained due to the restrictive covenants.
It was suggested that a computer be put at the Welcome Center for public use.
The surveys will be shared with the Board prior to the meeting.
It was suggested that a “pardon our appearance” notice be placed on the website and Channel 80 regarding the entrance sign as it is out for repair and will be for a period of time. Additionally it was noted that due to the difference in height of the sign the light that illuminates the sign has now become blinding to drivers and should be adjusted.
The MCTA has submitted an agreement for the bus shelter. The Association will be responsible for any landscaping that would be placed around the shelter for aesthetic purposes. It was noted that the grant for this shelter must be a full grant not a matching as the Association will bear no responsibility in cost.
Motion made by Peggy Cooney, seconded by Bernadette Bruno, to approve contract from Monroe County Transit Authority for bus stop shelter proposal contingent on physical review and pending legal review of contract.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
An Election Committee sign up sheet has been placed at the sign in sheet. An accounting firm will be hired to act as the Judge of Elections. The committee chairperson will work with the JOE. Bids should be acquired from accounting firms for the contract for the JOE.
Committee Reports
As no committees have met since the last Board meeting there are no reports to be given.
There was a break at 1:05 pm and the meeting resumed at 1:21 pm.
Old Business
Ms. Harris would like the Board to consider having the Association offer events that are approved and free to the residents for the recreation committee. It was suggested that the Easter Egg Hunt, Field Day, End of Season Luau, Halloween and Holiday parties be considered.
There was a consensus to use the Committee Forms created and presented by administration.
Due to recent events, a review and new appointment of committee liaisons must be done. This was done by consensus approval of the Board and the liaison appointments are as follows:
Rules Enforcement – Robert Kirk
Communications (Brunch/Evacuation) – Karen White
CIC Liaison - Bernadette Bruno
Environmental - Phyllis Haase
(it was noted that Ms. Haase is not available for daytime meetings due to her work schedule)
Long Range Planning - Peggy Cooney
Building and Architecture - Joe Rametta
The Recreation Committee will be determined at a later date as more than one Board member is interested in this position, and due to outstanding issues with this committee a consensus could not be made at this time.
Plans must be made and approved for the bathroom in the E Clubhouse to be in compliance with the ADA and making them handicap accessible. A determination of the soundness of the building structurally must be obtained before moving forward with requests for bids from engineers/architects for a plan to bring the building into compliance. The decks will also need to be brought into compliance. At the next meeting more information will be presented to move forward with this issue.
A revised fine structure is needed and between this month’s meeting and next month’s the Board should review the handout regarding this and be prepared to approve a new schedule in March.
The K Guard Shack is awaiting determination from the insurance carrier.
It was suggested that we review the Employee of the Quarter/Year policy with Mr. Grimaldi (legal counsel) to make sure we are in compliance and not at risk for any discrimination claims. Mrs. Webster from Human Resources has a policy suggested that is being reviewed by Mr. Grimaldi.
There are some outstanding issues with the Recreation Committee and the functions of the kitchen and obtaining a food handler’s certification. Ms. Cooney indicated that someone saw a food delivery being made to the Association and if the Association doesn’t have anyone with the required certification it could present problems. It was clarified that no food deliveries were made to the Association and that the reported “sighting” was inaccurate. This issue will be resolved by next month’s meeting.
Mrs. Harris stated that prior to commencing member comments, she requested that no comments be made regarding the first motion made at the beginning of this meeting.
Member Comment
Mr. Williams
Suggested asking if area veterinarians would be interested in giving the Association discounted rates for the pet care expenses incurred in exchange for advertising in our media outlets. He also stated that the housing fee for the animals discussed would probably discourage owners from reclaiming their animals to avoid paying the fine. The gate exit camera that is not operation is very important to be repaired as even with a partial plate it can aid in the identification and apprehension of individuals involved in criminal activity in the community. Asked whether the policy created during last Board term regarding sick calls for employees calling into Human Resources has been implemented. Asked when a policy was made to use Association vehicles for employees to travel to and from work was implemented. Only the Property Manager, according to his contract, is to have a vehicle provided for travel to and from work.
Ms. Kidd
Stated that she is never notified of changes made to the scheduling of Recreation Committee meetings until the very last minute, if at all. She restated that she is still interested in volunteering to run Bingo. If there is a Board member present it should still be able to run.
Mrs. Rametta
Regarding the Bingo, an individual should be covered under the Association’s insurance policy, and if this is run by the Recreation Committee then committee members should be covered under the insurance as well. The answer to this is yes a committee member would be covered under the Association’s policy but it was the Board’s decision to have Board member oversight of Bingo. Mr. Schlaack indicated he would email answers to Mrs. Rametta’s other questions that were presented at a previous meeting. Questioned whether it would make more economic sense to make the existing bathrooms handicap accessible rather than to build a new unisex handicap accessible bathroom.
Mr. Sullivan
Noted the difference in microphones – some seem to work better than others. Questioned the liability insurance for contractors when Association employees perform work around the community and what our liability is if the work performed is not of the highest quality. It was stated that the Association staff would not undertake any work that the employees were not qualified to perform. Contractors will be brought in for work that is outside of the realm of the employees’ abilities.
Mr. Massaro
Questioned why Mr. Borden is being given any additional business as the Association has changed legal counsel. It was clarified that he has not been given any new work and any work being done is on outstanding, older issues. Also stated that in the book from the Volunteer workshop, it saidthat the Board should answer all questions presented before them.
Mrs. Carbonari
Suggested that permanent benches be placed at the lakes for sitting. Stated that the bathrooms should have diaper changing stations. Stated that the bar for handicap assistance in the bathroom near the Boardroom is placed to far back to be used. Asked when individual microphones would be used.
Mr. Williams
Stated that he is still willing to volunteer his services for making pizza for Bingo as he has done in the past. Asked whether the breaches of confidentiality that Mr. Borden was to investigate prior to the 2009 election was actually investigated and stated he would like to be informed of the outcome of that investigation.
Mrs. Massaro
Stated that the use of surveys is a good idea. However the use of the Associations media outlets are not being used to their fullest potential. There should be better communication to the homeowners regarding Association activities. It is important to make sure communication is made to all residents, committee volunteers, etc., and that as much information is provided to them as possible. Agreed with Mr. Sullivan regarding contract work and making sure that Association employees are performing work they are qualified to do. Also stated that approvals for work to be done in the spring should have been obtained months ago to get competitive estimates for the work to increase cost effectiveness. Asked who would be responsible for general maintenance of the bus shelter, such as shoveling during snowstorms. Stated that there is still a limb at the entrance gate that has not been addressed and therefore has concerns regarding the maintenance of this shelter once it is built.
Mr. Massaro
Stated that the Administration building has been undergoing renovations since July and those renovations are still being done and that seems and excessive amount of time to renovate one building.
Motion made by Joe Rametta, seconded by Bob Kirk, to recess to Executive Session for legal and personnel.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
The meeting reconvened at 5:02 pm
The Secretary recalled the roll. Present were Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta and Mrs. White.
Also present were Mr. Schlaack, Community Manager and Ms. O’Neil, Community Manager Assistant.
It was determined by unanimous consensus of the Board members present that Mr. Kirk would assume the liaison position of the Recreation Committee.
Motion made by Janet Harris, seconded by Joe Rametta, to approve the minutes of the Executive Session of January 16, 2010, as amended
Yea: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Non-Vote: Ms. Cooney
Nay: None
Motion Carried.
Motion made by Janet Harris, seconded by Karen White, to approve the minutes of the Executive Session of February 3, 2010, as amended
Yea: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Non-Vote: Ms. Cooney
Nay: None
Motion Carried.
Motion made by Janet Harris, seconded by Joe Rametta, to have Mr. Schlaack inform Attorney Borden of his retainer agreement termination date of March 11, 2010 and that his services will no longer be required effective as of that date. Additionally Mr. Borden will be advised to return all property of APCPPOA, Inc, including all files, contracts, etc.
Yea: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta
Non-Vote: Ms. Cooney
Abstain: Mrs. White
Nay: None
Motion Carried.
Motion made by Joe Rametta, seconded by Robert Kirk, to petition the courts to have Peggy Cooney removed as a Board member for cause
Yea: Mr. Kirk, Mr. Rametta
Non-Vote: Ms. Cooney
Nay: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mrs. White
Motion Failed.
Mr. Rametta submitted his resignation and read the letter.
Motion made by Phyllis Haase, seconded by Karen White, to accept the resignation of Joe Rametta effective immediately.
Yea: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mrs. White
Non-Vote: Ms. Cooney
Nay: None
Motion Carried.
Motion made by Bernadette Bruno, seconded by Karen White, to appoint Phyllis Haase as Treasurer to the Board of Directors.
Yea: Mrs. Bruno, Mrs. Harris, Mr. Kirk, Mrs. White
Non-Vote: Ms. Cooney
Abstain: Ms. Haase
Nay: None
Motion Carried.
It was determined by Board consensus that Mrs. Bruno would assume the role of B & A Committee liaison on an interim basis.
A policy must be drafted regarding who on the Board can contact the Association attorneys as there have been repeated instances of Board members and homeowners attempting to contact the attorneys without authorization.
The meeting was adjourned at 5:28 pm by Board consensus.
Respectfully submitted:
____________________________
Bernadette Bruno, Secretary
As prepared by Ms. O’Neil
Motions February 20, 2010
Motion made by Karen White, seconded by Robert Kirk, to adjourn to Executive Session regarding and urgent legal matter
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Ms. Padilla-Riss, Mr. Rametta, Mrs. White
Non Vote: Mr. Herbert
Nay: None
Motion Carried.
Motion made by Karen White, seconded by Bernadette Bruno, to remove Norma Padilla-Riss as Director as she ceased to be a member in good standing while serving as a Director pursuant to Article V, Section B, “At any time that a Director or a candidate for election as a Director ceases to be a Member in Good Standing, that person’s status as a Director or candidate for Director shall automatically terminate.”
Yea: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: Ms. Cooney
Motion Carried.
Motion made by Karen White, seconded by Robert Kirk, to accept resignation of Dennis Herbert as a Director.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Joe Rametta, seconded by Phyllis Haase, to accept the minutes of January 16, 2010, as amended.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Janet Harris, seconded by Karen White, to accept the minutes of January 25, 2010, as amended.
Yea: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Non-Vote: Ms. Cooney
Nay: None
Motion Carried.
Motion made by Peggy Cooney, seconded by Karen White, to accept the minutes of February 3, 2010.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Karen White, seconded by Joe Rametta, to rescind the motion to upgrade and repair the Access Card System at a cost not to exceed $18,500 including taxes.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Joe Rametta, seconded by Bernadette Bruno, to contract Integrated Technologies to replace and install Surge Protectors and Weather Enclosures. Cost not to exceed $12,000 and enter into a three year maintenance agreement for an annual fee of $2,304 pending legal review.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Joe Rametta, seconded by Karen White, to rescind motion of June 13 and 17, 2009 Executive Session relating to delinquent accounts in excess of $2,500 which are not on an approved nor current on a payment agreement. This motion stated that those accounts should be referred to legal counsel.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Bernadette Bruno, seconded by Peggy Cooney, to rescind all previous motions or policies regarding payments to employee of the quarter and employee of the year.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Peggy Cooney, seconded by Phyllis Haase, to allow the payment of $100 for the employee of the quarter and $250 for the employee of the year to be made with a company check.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Joe Rametta, seconded by Robert Kirk, to obtain permits from Building Code Official to begin excavation of H and K pool to repair water circulating lines. Said funds will be paid out of capital replacement.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Karen White, seconded by Janet Harris, to rescind previous motion to sell 2 Ford F800 trucks for $17,000.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Joe Rametta, seconded by Karen White, to sell each of two (2) Ford F800 trucks for $6,000 each, as is.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Joe Rametta, seconded by Bernadette Bruno, to purchase a Master Series XL-15 lift from Greg Smith Equipment Sales, Inc., for a cost not to exceed $3,500. Money to come from improvement account
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motions February 20, 2010 Cont’d (4)
Motion made by Janet Harris, seconded by Karen White, to amend the previous motion of January 16, 2010, regarding the RFPs for K Lake to extend the date to May 1, 2010.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Peggy Cooney, seconded by Bernadette Bruno, to approve contract from Monroe County Transit Authority for bus stop shelter proposal contingent on physical review and pending legal review of contract.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Joe Rametta, seconded by Bob Kirk, to recess to Executive Session for legal and personnel.
Yea: Mrs. Bruno, Ms. Cooney, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Nay: None
Motion Carried.
Motion made by Janet Harris, seconded by Joe Rametta, to approve the minutes of the Executive Session of January 16, 2010, as amended
Yea: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Non-Vote: Ms. Cooney
Nay: None
Motion Carried.
Motion made by Janet Harris, seconded by Karen White, to approve the minutes of the Executive Session of February 3, 2010, as amended
Yea: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta, Mrs. White
Non-Vote: Ms. Cooney
Nay: None
Motion Carried.
Motion made by Janet Harris, seconded by Joe Rametta, to have Mr. Schlaack inform Attorney Borden of his retainer agreement termination date of March 11, 2010 and that his services will no longer be required effective as of that date. Additionally Mr. Borden will be advised to return all property of APCPPOA, Inc, including all files, contracts, etc.
Yea: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mr. Rametta
Non-Vote: Ms. Cooney
Abstain: Mrs. White
Nay: None
Motion Carried.
Motion made by Joe Rametta, seconded by Robert Kirk, to petition the courts to have Peggy Cooney removed as a Board member for cause
Yea: Mr. Kirk, Mr. Rametta
Non-Vote: Ms. Cooney
Nay: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mrs. White
Motion Failed.
Motion made by Phyllis Haase, seconded by Karen White, to accept the resignation of Joe Rametta effective immediately.
Yea: Mrs. Bruno, Ms. Haase, Mrs. Harris, Mr. Kirk, Mrs. White
Non-Vote: Ms. Cooney
Nay: None
Motion Carried.
Motion made by Bernadette Bruno, seconded by Karen White, to appoint Phyllis Haase as Treasurer to the Board of Directors.
Yea: Mrs. Bruno, Mrs. Harris, Mr. Kirk, Mrs. White
Non-Vote: Ms. Cooney
Abstain: Ms. Haase
Nay: None
Motion Carried.
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