A Pocono Country Place

Don Alvarez
Cathi Armanini
Dave Armanini
Angela Carboneri
Brian Carter
Betty Denton
Eileen Cruz
Ana DeJesus
Judy Harka
Bernadette James
Alice Kube
Barry Kube
Josephine Palermo
Veronica Purcaro
Doris Robinson

The pricing was discussed and will be enforced as follows.   All visiting guests will be charged – Adults $5 – Children $3. 

Ice Rink is free for all badge wearing members and their families of APCP. 

The ice rink will be opened on Thursday, Friday, Saturday and Sunday from 2 p.m. to 8 p.m.

The recreation committee chose dates and times to assist in manning the functions of the rink.   

All events for January to be held in the E-Clubhouse are suspended until further notice due to renovations. 

Computer Lab:  Robotics Program.   Volunteers needed to assist with the project once the lab is reopened.

Ideas were entertained for use of the area once the ice rink is taken down in the spring.  Thoughts included – A roller rink, hobby cars, remote cars, etc. 

Doggie Park – Discussions for the Community Garden Site.  This will ensure that the manure can be recycled for gardening use.  A fence will be built around the garden.   A master gardener will be called to discuss how to get the best use out of the garden. 

The discussion of growing vegetation to assist with the food pantry as well as sectioned off designated gardening plots for the community to work on was discussed. 

New sports added for the spring:  Double dutch. 

Email blast:  It was discussed how to get a listing of the communities members email address to keep them informed on postponements and cancellations. 
Discussions included during each activity, provide a signup sheet for attendees to provide their information on.

The next meeting will be held on Thursday, February 9, 2012, at 10:30 a.m., in the Community Building.

During the next meeting, the Valentine’s Day Dance will be discussed.  Also, bus trips for the spring to include, shopping in Reading, PA, Sight and Sound,   Philadelphia Zoo and the March Flower Show.

The meeting was adjourned at 11:52 a.m.

Respectfully Submitted,
Jeanne Windbish
Secretary

October
Oct 15 Free Karaoke Night @ The E Clubhouse 7pm-11pm
Oct 22 Seniors Club 25th  Anniversary Dinner @ E Clubhouse
Oct 27 Youth Art Competition @ E Clubhouse – It is free to Enter the Competition.
Oct 29 Halloween events Sat Kids Halloween Party, Trunk or Treat @ Haunted Hay Ride

November
Nov 5 Volunteer Dinner Sat 7pm – 11pm
Nov 11 Veterans Day Celebration Fri
Nov 19 Turkey Trot Dinner Dance @ the E Clubhouse $10 per person $12 at the Door

December
Dec 2 Tree Lighting Ceremony @ Main Gate 7pm
December 17 Story Time with Santa/Holiday House & Block Decorating Contest Winners announced
December 31 New Years Eve Party Sat

This is a listing of Major events throughout 2012.
We will also have Bus Trips to see various sporting & non sporting events.
As well as some other events we can fit in.   

March-  March 17 St Patty’s Day Sat Hold event Fri March 16 Corned beef & Cabbage
March 31 Breakfast with the Bunny Sat

May-  May 5 Cinco de Mayo Latin Night Sat
May 26 Memorial Day Cook off BBQ Sat

June-  June 14 Flag Day Thursday
June 17 Take Dad Out to the Ball Game

July-  July 4 Field Day Wed

August- August 7 NNO Tuesday

September- Sep 1 Labor Day BBQ Sat

October-    Oct 6 Columbus Day Weekend Dinner Dance
Oct 27 Halloween Party / events Halloween Wed Oct 31

November- Nov 9 Veterans Day Breakfast 
Nov 10 Volunteer Dinner Sat

December- Dec 15 Story Time with Santa Tree Lighting Ceremony. Holiday House & Block Decorating Contest
December 31 New Years Eve Party Mon

The meeting was called to order at 10:50 a.m.
ATTENDANCE:  Don Alvarez, Dave Armanini, Ann Cavanaugh,  Francesca (Frankie) Carter,  Alice Kube, Barry Kube, Cathi Armanini, Betty Denton,  Bernette James, Veronica (Ronnie) Purcaro, Jeanne Windbish

DISCUSSIONS:
The first basement cleanup took place on 9/6/2011.   Bins are needed to hold supplies.
Dinner & Movie was cancelled for the month of September.   Specialty food menus and admission fees were discussed and unanimously voted upon for future Dinner & Movie events- $3 Children, $5 Adult.
Frankie was thanked for volunteering to assist with distributing supplies to Residents who had gone without power for five days due to our Community being hit by the terrible storm from Hurricane Irene.
The Committee finished up the Calendar of Events for the Fall and Winter months of 2011, as well as the full Events Calendar for 2012. 

Aerobics will be held indoors at the E-Clubhouse on Monday, Wednesday and Friday with the times of Monday and Friday 10 a.m. to 11 a.m., Wednesday 9 a.m. to 10 a.m.
Thursdays will be Free Game Day from 1:00 p.m. to 6:00 p.m.   The question of Nickels being played during this time will be discussed at our next Recreation Meeting on 10/13/2011, pending Board Of Director approval. 

Dance Classes will be discussed during our next Recreation Meeting on 10/13/2011, after time and dates are established. 

A Marquee posted at the Community Gates displaying Events were suggested and discussed.   This topic will be further discussed in the future pending Board of Director approval. 

Harvest Dance – Decorations, Volunteers and the Food Menu were discussed and completed for this Event.   Josephine Palermo and Veronica Purcaro will man the door for this event. 

The next Meeting will be held on 10/13/2011 at 10:30 a.m.
The meeting was adjourned at 12:33 p.m.

Respectfully Submitted,
Jeanne Windbish
Secretary

RECREATION COMMITTEE MEETING

Date:   July 21, 2011

The meeting was called to order at 10:45 a.m.

Attendance:  Veronica Purcaro

                         Ann Cavanaugh

                         Josephine Palermo

                         Betty Denton

                         Barry Kube

                         Alice Kube

                         Jeanne Windbish

                         Don Alvarez

Discussion:   Current listing of new members assigned to recreation committee.  Old members who attended the meeting, but were not currently assigned to the committee were asked to officially

sign up again.   They were all compliant. 

Establishment of titles/duties:   It was decided that since a lot of the new members were absent due to prior appointments, it would be decided during the next short meeting on Thursday, August 11, 2011, who would be appointed to fill the titles/duties on the committee. 

Field Day:  The event was very successful.   Residents arrived in very high numbers.  Food, supplies and information sold out at many venues.  Karate expo was great!  Music and bands were great!  All volunteers were acknowledged and thanked for their support.  Overall, very well organized and policed to make the event a very pleasurable and safe one!

Problems to be corrected for Field Day 2012:

·         Band equipment needs to be assessed in advance in order to accommodate electrical compliance. 

·          Food lines need to be revamped to accommodate the large crowds.   Don suggested more tables to be erected outside to assist with selling food to cut down on the lines. 

·         Maintenance to assist with outside activities and its needs. 

·         Many more volunteers are needed to assist with the event!

Teen Pool Party:    Event was successful with 50 teens in attendance.  Music was played and the teens enjoyed themselves with no incidents.

Adult Pool Party:   Betty asked if the pool party date and time can be changed due to Bingo conflict.  A lot of adults would like to come to the adult pool party, but they also want to play Bingo.   Don suggested that  a trial pool party be held on Thursday, August 4, 2011 from 7 p.m. to 9 p.m. 

If the adults do well to come out to support the event, there will be future Thursday dates to accommodate the adult’s pool parties in addition to the Friday dates.    

Ann explained the problems of seeing residents/visitors entering the pool with clothing on other than swimsuits.   Don stated he will address the life guards to prohibit this practice, as it is written on the pool information signs posted on the gate.

Oldies But Goodies Dinner Dance:   Discussions regarding the food menu and that the food will be served buffet style with servers.  Josephine volunteered to assist with serving.  Decorations will be done for the event earlier that day at 2 p.m. on Saturday, July 22, 2011.   Volunteers included Ann, Jeanne, Alice, Barry, Veronica.   Veronica and Ann will man the doors for badges and fees.   

Ann volunteered to pick up the decorations after the meeting as she was going shopping anyway.

Movie Night:   Don informed us of the oversight of not posting the “rain date” for the outdoor event to be held inside of the E-Club house on the same night.  This will be rectified.  Four people showed up for the event in spite of the rain.   Also, there will be a posting of the name of the film ahead of time. 

National Night Out:   Tuesday, August 2, 2011 - Volunteers are needed during the night before (August 1, 2011) for decorations at 8 p.m. , the morning of 5 a.m. – 7 a.m.,  as well as that evening at 6 p.m.   The news crew (WNEP) will be there to shoot early morning segments  as well as the evening sessions.   

Rain date:  E-club house the same day. 

Clean Up:   The committee expressed their concerns regarding the cleanup of the areas around the Pocono Café and E-Club area.   It was suggested that signs are posted as well as the kitchen staff make periodic checks to keep the area clean.   It was also suggested to alert the staff to tell its residents when serving them food to make sure they pick up their empty trash and place it in the garbage. 

Dogs:   There is a concern with people bringing their (small) dogs to indoor events.   Don stated that he will post on the website as well as Channel 80 that dogs are not allowed, except for service (police and seeing-eye) dogs. 

Summer Night Out:  Food menu discussed.   Country Western theme was agreed upon for menu.  Decorations to be set up at 2 p.m.  Volunteers needed. 

Computer lab:  Don would like to see the lab hours expanded by two (2) hours as there is not enough time to work on the computers.   Jeanne suggested to expand the hours during the fall months, where the computers may get more user time once the kids are back in school and parents will have more time to put in for themselves.

Problems/Concerns:   Volunteers are needed to man the computers to ensure protection of the equipment. 

Next meeting dates:   Thursday, August 11, 2011,  10:30 a.m. 

                                        Topics:   To discuss August 2011  Oldies but Goodies, Karaoke and Comm. titles.

                                        Thursday, August 25, 2011,  10:30 a.m.

                                        Topics:  To discuss Fall/Winter Calendar of Events as well as 2012 events.

The meeting was adjourned at 12:00 p.m.

Recreation Committee

Minutes- May 26, 2011

The meeting was called to order at 6:35 p.m.

Present was Debra Vines, Kerry Doucette, Betty Denton, Ann Cavanaugh, Jeanne Windbish, Barry Kube, Alice Kube, Elsie Kenny, Joesphine Palemaro and Don Alvarez.

Meeting Schedule- Don Alvarez suggested the committee meet weekly or biweekly during the summer season. It was the consensus of the committee that meetings would be held biweekly.

Committee Member Contact- Don Alvarez stated, he will provide a list of phone numbers for members who do not have access to e mail to Joesphine Palemaro. The purpose of this is for her to inform these members of committee information or activity.

Memorial Day BBQ- Don Alvarez stated the event to be held May 28^th from noon – 4 p.m. with food prepared outside and served from the kitchen for a fee. There are 2 signups for the grill cook off. The E and J pools will be open. The committee suggested a canopy near the kitchen window and a dance contest.

Adult Dances- Don Alvarez stated adult dances have been scheduled for July 23^rd and August 13^th.

E Kitchen- Don Alvarez stated the kitchen will be open Friday, Saturday and Sunday through June 18^th when it will be open daily.

Pools re: Field Day- Don Alvarez stated the E and K pools will be open Field Day. All pools will be open daily.

Amenities Sign- Don Alvarez stated “No Alcohol” signs will be posted at all amenities complexes.

Bingo Sign- The committee recommended a sign advertising bingo be posted on the sandwich boards. Don Alvarez stated he would order a bingo sign.

Flier box- Don Alvarez stated he will order a flier box to replace the damaged box at the main gate.

Yard Sale Weekend- Don Alvarez stated the first yard sale weekend will be June 4^th and 5^th.

Computer Lab- Don Alvarez stated the lab will be opened June 6^th at 6 p.m.

Open Mike Night- Don Alvarez stated there are seven signups for the event to be held June 11^th at 3 p.m.

Summer Socials- Don Alvarez suggested socials. It was the consensus of the committee summer socials should be held.

S.W. Yankee- Don Alvarez stated the next Yankee outing will be June 17^th.

Table Tennis- Don Alvarez stated there are no signups for the event.

Dance Contest- Don Alvarez stated there are no signups for the event.

Event Promotion- There was general discussion among the committee members regarding event promotion.

It was the consensus of the committee Channel 80 graphics should be improved.

Committee members noted outdated information on the 411 line has been discussed for several months. It was the consensus of the committee the 411 slate be removed from channel 80 until the summer 2010 information on the 411 line is updated.

Don Alvarez stated IT is working on updating the 411 line. He is seeking someone to be the recorded voice for the 411 line and the hold messages.

The meeting was adjourned at 7:57 p.m.

Respectfully submitted,

Debra Vines, Secretary

The meeting was called to order at 6:45 p.m.

Present was Cindy Rametta, Debra Vines, Kerry Doucette.

Minutes- The minutes of the February 10, 2011 meetings were approved by the committee.

Debra Vines stated Don Alvarez will not be attending the meeting. She met with him earlier today and will present his agenda items for the meeting.

St. Patrick's Day Dinner Dance- There are 25 sign ups for the March 12^th event. The kitchen will be cleaned today and Friday. Entertainment will consist of Irish Dancers and CD's. Tickets at the door will be $15. The committee will meet to decorate at 4 p.m.

Breakfast w/Easter Bunny- The event will be held April 16^th, with a registration deadline of April 13^th. Breakfast will include French- toast sticks, sausage patties, scrambled eggs. Events will include a craft project. Don Alvarez stated he was unable to locate the eggs. He was advised by Debra Vines the eggs for the hunt are in the “E” basement.

Kickin Country- The event will begin in April (approx.) and will consist of eight classes at $5 per class.

Dance Classes- The classes will continue for eight more weeks, April-May. There will be a performance at the conclusion of the program.

Computer Lab- Computers have been installed. There will be a grand opening event, date to be announced.

Latin Night- The event will be held April 30^th, with a registration deadline of April 25^th. Admission will be $10. Snack foods will be served.

Open Mic Night- The event will be held June 11^th, admission is free. More calls have been received and the event is growing.

Teens in Action- The event will be held April 18^th at 5:30 p.m. This will be a focus group event for the purpose of planning future events of interest to community teens.

Events- A list of proposed events has been submitted to the Board. Don Alvarez is awaiting a policy statement from the Board regarding event fees and free events.

New Committee Members- There are five new signups for the committee awaiting Board approval.

Event Promotion- Debra Vines and Don Alvarez discussed event promotion the following were suggested: a phone hold message for calls to administration, updating the 411 line, e mail notifications and a box on the front page of the newsletter listing upcoming events.

This concludes the agenda notes from Don Alvarez and discussions during the meeting with Debra Vines.

411 Line- The committee noted the recording on the 411 line still has 2010 end of summer season events.

Decoration- The committee located a box containing some St. Patrick's Day decorations in the Community Building attic. Kerry Doucette requested Don Alvarez purchase six top or derby hats to make a balloon arch, one bag each of green and gold 11” balloons and two dozen flower stems for centerpieces.

Breakfast w/Easter Bunny Supplies- Committee members agreed there are Easter eggs in the basement. Debra Vines will provide a description of the box to Don Alvarez.

Kerry Doucette stated she has a list of candy and novelty items purchased last year for the event. She would provide a shopping list to Don Alvarez when advised of budget guidelines for the event.

The meeting was adjourned at 8:10 p.m.

Respectfully submitted,

Debra Vines, Secretary

Minutes- The minutes of the December 9, 2010 meetings were approved as amended.

Chairperson Resignation- Cindy Rametta informed the committee members via a December 27, 2010 e mail of her resignation as chairperson of the Recreation Committee due to the nature of her new employment.

Chairperson Appointment- Debra Vines was appointed chairperson of the Recreation Committee.

BOD Event Policy- Gail Foster stated the Board of Directors is addressing a policy for attendance requirements for Recreation/Activities events.

Event Promotion-Don Alvarez stated he has discussed event banner with Bob Kimble. He also plans to e mail residents regarding upcoming events and to hold section meetings with residents.

Entertainment Expenses- There was general discussion regarding controlling entertainment costs for association events. It was the consensus of the committee the type of the entertainment (CD's, DJ or live entertainment) should be determined by the number of participants. Fliers for future events could state "MUSIC" only. This would allow the association to determine what type of entertainment would be justifiable for the number of participants.

Minutes- The minutes of the November 11, 2010 meetings were approved.

Intern- Don Alvarez stated he will have an intern working with him during March and April.

Tree Lighting- Don Alvarez stated he has contacted the Fire Department regarding their participation in the Tree Lighting. He is hiring a singer to lead carols. Light refreshments will be served.

The committee noted the cut off date for the event is December 23rd.

Resignation- Debra Vines stated for the record committee members received a committee resignation from Augustine DeJesus via e mail.

The meeting was called to order at 6:35 p.m.

Present was Cindy Rametta, Debra Vines, Kerry Doucette, Betty Denton, Calleen Yanochko, Cindy Di Pasquale, Josephine Polarmo, Gail Foster and Don Alvarez.

Minutes- the minutes of the October 14, 2010 meetings were approved as amended by the committee.

Pumpkin Carving Recap - There were 34 participants at the event. Reflective Trick or Treat bags were distributed. The committee recommendations for this event next year are: Public Safety conduct a Halloween Safety seminar, combine the Pumpkin Patch with the Pumpkin Carving and more refreshment available.

Halloween Party Recap- This event was well attended, with many wristbands sold at the door. The committee recommendations for this event next year are: improve registration traffic flow, improve registration form ( columns for children and adults), improve all access door control, inventory supplies, start event at 3 p.m., clear promotion of the event, many participates who registered in advance stated they were given incorrect start time time of the event.

Hay Ride- Don Alvarez stated that there were 60 participants at the event.

Volunteer Dinner- The committee recommends a master list of current volunteers be created and maintained by Administration. Don Alvarez stated Administration is in the process of addressing this issue.

Story Time with Santa- Don Alvarez stated there is a budget of $1,000 for food and children's gifts.

It was the consensus of the committee snacks (chip, popcorn etc.) will be served with the kitchen open to purchase food from a limited menu. There was lengthy discussion regarding children's gifts. Some committee members expressed the opinion all children should receive the same gift, other members favored age appropriate gifts of the same value. It was the consensus of the committee age appropriate gifts would be purchased by the committee members. The committee expressed concern the registration cut of date (15^th) for the event on the 18^th left limited time for the committee to purchase, wrap and sort the gifts by age group. Don Alvarez stated he would insure a photographer an assistant and photographic supplies would be available for each child to have a photo with Santa. Eight committee member volunteers will be needed to help run the event.

Tree lighting- Beverages and cookies will be served at the event. Don Alvarez stated each club/committee will be provided a tree to decorate.

New Year's Eve Party- Don Alvarez it would an adult BYOB party with set ups provided.

Latin Nights- Don Alvarez stated he plans to hold the event early in 2011. It was the consensus of the committee the event would be successful as the 3 Kings event had been in the past.

Donation- The committee would like to thank Bernadette Bruno and Ann Cavanaugh for the generous donation of a fireplace mantle to decorate the clubhouse for the holidays.

Event Promotion- It was the consensus of the committee Welcome Center personnel promote upcoming function and packets are available. Don Alvarez stated packets would be available at the Welcome Center.

The meeting was adjourned at 8:40 p.m.

Respectfully submitted,

Debra Vines, Secretary

National Night Out Meeting

The meeting was held July 9, 2010 at 2:30 p.m. in the E clubhouse library.

Present was Dan Yeager, Cindy Rametta, Debra Vines, Kerry Doucette and Don Alvarez.

The purpose of the meeting was to have the Recreation Committee assist the Security Department in planning and coordination, decorations and family oriented activities for Nation Night Out. The event will be held outdoors, weather permiting, at the E Amenities complex August 3, 2010. In the event of rain the event will be moved to the E clubhouse.

Fliers- Dan Yeager stated fliers for the event are available at the Welcome Center, Administration office, all gates, website and a channel 80 spot is now active. Fliers will be available at open Board Meetings, bingo and club meetings. Patrol officers will hand out fliers to parents at amenities complexes over the two weekends before the event.

PMRP & DCNR- Dan Yeager stated he has contacted PMRP regarding the Mc Gruff character costume. PMRP does not have the costume. He will contact DCNR in an effort to obtain a costume. He will also invite both to participate in the event.

National Night Out Products- Dan Yeager stated the Security Department has purchased Nation Night Out balloons, tattoos, activity books & crayons, child identification kits and five 4' x 6' banners for display at all gates and the E deck facing the pool.

Family Oriented Activities- The Recreation Committee will provide games and prizes from Field Day along with available volunteers from the committee. Don Avarez will conduct a basketball free throw. Horse shoes and Tug of War games will also be conducted.

Decorations- The National Night Out color theme is red, white and blue. The Recreation Committee will decorate using the remaining material purchased Field Day along with National  Night Out products purchased by the Security.Department.

Food- hot dogs and hamburgers will be served.

50/50- 50/50 tickets will be sold to defray the cost of the event.

DJ- Cindy Rametta will contact DJ Eubie to inquire if he would volunteer to MC the event.

Public Relations- Don Alvarez will contact Channel 13, Pocono Record and WNEP to list in community events and cover the event.

Next Meeting- This group will meet July 23, 2010 at 3 p.m. In the E Library.

Respectfully submitted,

Debra Vines, Recreation Committee Secretary

National Night Out Meeting

The meeting was held July 23, 2010 at 3:00 p.m. at the E pavillion.

Present was Cindy Rametta, Debra Vines and Don Alvarez.

Public Relations- WNEP will be broadcasting eight live 1 minute 30 second segements lfrom the E amenities complex August 2, 2010 from 4:30 a.m. to 7:30 a.m. Segments will include, Mario Scavillo, Target (corporate sponsor of Nation Night Out) representative, APCP children and parents, administaion personnel, Chief Yeager, Classic Quality Homes, sponsor for child identification kits.

Recreation Committee members will assist in decortion and set up for the event. Don Alvarez will arrange for coffee, bottled water and doughnuts to be provided for participatants.

APCP participation in National Night Out will be posted in community events on WNEP, WBRE and the Pocono Record.

Target will promote the National Night Out Event in their parking lot during the day on on August 3, 2010. Recreation Committee members are invited to attend if available.

McGruff Character Costume- The costume is not avavilable from state agencies. There are only two in the state, both are reserved.

Don Alvarez will seek Bob Kimble's approval to purchase a costume at a cost of $1,500 on July 26, 2010. The costume would be delivered in five days if ordered by that date. Law enforcement agencies and other groups could rent the costume from the association for children's educational events.

Prizes- Childrens prizes and license plates on hand from Field Day will be used for National Night Out game prizes. Don Alvarez will seek administration appproval for E kitchen coupons for additional adult prizes.

Food- Hot dogs and hamburgers will be served. Popcorn will be sold at a nominal fee. Don Alvarez will verify all supplies are available.

DJ- Cindy Rammeta has not received a response from DJ Ubie. CD's could be played as during Field Day.

Helium/Air Compressor- Don Alvarez will order another helium tank for balloon decoration and provide an air compressor. The Recreation Committee will decorate for the event..

The meeting was adjourned at 3:45 p.m.

Respectfully submitted,

Debra Vines, Recreation Committee Secretary

Recreation Committee

Minutes- July 12, 2010

The meeting was called to order at 6:35 p.m.

Present was Cindy Rametta, Debra Vines, Kerry Doucette, Angela Carboneri, Joe Rametta and Don Alvarez

Minutes- The minutes of June 14, 2010 were reviewed and approved by the committee.

Field Day Recap- The committee discussed Field Day making the following recommendations to improve the event in the future:

Involve Recreation Committeee in planning and coordination earlier in the process.

Supplies from Maintenance in place prior to the event

Advertise the event on all association media at least one month in advance.

Start all Field Day events at the same time, when interactives begin.

Adult volunteers only in dunk tank, NO CHILDREN.

Food tickets sold until the event is concluded.

Smaller bonfire, started earlier.

Outdoor lighting turned on at the conclusion of fireworks, saftey issue.

Clean up after the event take place the next day.

The committee would like to thank APCP Public Safety Officers Callazo and Slabinski for crowd control at the conclusion of the fireworks and putting out the bonfire fire with the assistance of Bill Terminello.

Resignation- Cindy Rametta stated she was notified by Carollee Kidd of her resignation from the committee.

National Night Out- Cindy Rametta advised the committee Dan Yeager requested the committees assistance in planning, coordination and decoration for National Night Out event to be held August 3, 2010. Kerry Doucette, Cindy Rametta, Debra Vines, Dan Yeager and Don Alvarez met July 9, 2010 to begin planning for the event. A follow up meeting will be held July 23, 2010.

Bingo Banner- The committee suggests purchasing a banner to advertise weekly bingo

Luau- The committee proposes to hold the event September 4, 2010. Don Alvarez stated he would seek board approval for the committee to plan, coordinate and implement the event. The fee for the event will be determined by the board. A cut off date for sign up will be August 23, 2010 . The event will be advertised on all association media outlets upon board approval.

Future Events- The committee plans the following events:

Pumpkin Carving

Halloween Party

Tree Lighting

Family Christmas Party

Suggestions- Angela Carboneri suggested clubhouses should be opened during the summer for board games and benches overlooking the lake.

The meeting was adjourned at 8:00 p.m.

Respectfully submitted,

Debra Vines, Secretary

Recreation Committee

Minutes- May 10, 2010

The meeting was called to order at 6:45 p.m.

Present was Cindy Rametta, Debra Vines, Kerry Doucette, Dave Armanini,

Cathy Armanini, Debra Vines, Angela Carboneri, Anna De Jesus, Nancy Timpone and Robert Kirk, liaison

Minutes- The minutes of April 12, 2010 were reviewed and approved by the committee.

Letter to BOD- At the April meeting the committee members agreed a letter would be sent to the board regarding issues encountered at the Easter Egg Hunt. The letter was not sent. The board met with two committee members. The issues and concerns of the committee were addressed at the meeting.

Bingo- New documentation for accounting of bingo funds was presented to the committee by Robert Kirk. Administration personnel have not explained the new documents to the volunteers. Committee members feel the existing documents provide complete accounting of bingo funds and the new documents are time consuming for the volunteers to complete.

Field Day- Field Day planning will be completed by administration this year. The committee has not been informed of administation plans. A Project Worksheet for the event from administration has not been received by the committee. A Project Worksheet from the committee can not be submitted without knowing administrations plans. It was the consensus of the committee to request administration's Project Worksheet to plan committee participation in the event.

Luau- The committee can not plan for the event due to lack of information on administrations plans and the impact of the board required signed confidentiality statement for membership on committees.

The meeting was adjourned at 7:50 p.m.

Respectfully submitted,

Debra Vines, Secretary

Recreation Committee

Minutes- April 12, 2010

The meeting was called to order at 6:38 p.m.

Present was Cindy Rametta, Debra Vines, Kerry Doucette, Joe Rametta, Dave Armanini,

Cathy Armanini, Betty Denton, Angela Carboneri Josephine Palermo, Cindy Di Pasquale and Robert Kirk, liaison

Minutes- The minutes of March 8, 2010 were reviewed and approved by the committee.

Co Chair- Kerry Doucette was nominated and unanimously appproved as co chair of the committee.

Letter to Administration & Board of Directors- The letter was reviewed by the committee. It was the consensus of the committee the letter should be sent on behalf of all committee members.

Easter Egg Hunt Event Recap- It was noted 244 residents attended setting a record for this event. Expenses by the committee for this event were $310. The expense for paid employees and supplies purchased by the association are unknown, therefore a complete report on the event can not be submitted by the committee.

Recommendation for this event next year were as follows:

1.      Only start time should appear on fliers for this event

2.      Advance sign up ( all events with food)

3.      Distribute food vouchers for future events

Project Goal Worksheet- It was noted a worksheet for special bingo was submitted to the Board of Directors March 1, 2010, however the committee has not received a response. The committee requested Robert Kirk discuss this with the Board.

Sign Up Sheets- Participant sign-up sheets will be completed for future events.

Volunteers will wear badges when working at events.

Flier Boxes- Cindy Rametta stated administative personnel advised her new flier boxes had been ordered for the gates.

E mail address- The committee recommends a Recreation Committee e mail address on the communty web site for the purpose of resident suggestions for future events.

Future Events- Cindy Rametta stated she was advised administration will be planning Field Day. Safety Day, which the committee was requested to schedule, will be incorporated with Field Day. No short term events were discussed at this meeting due to the delay in Board approval of the previous request submitted by the committee. The success of an event requires sufficient time to advertise an event after the Board approval process, therefore the committee feels long range planning would be necessary for future events.

The meeting was adjourned at 7:47 p.m.

Respectfully submitted,

Debra Vines, Secretary

Recreation Committee

Minutes- March 8, 2010

The meeting was called to order at 6:39 p.m.

Present was Ana De Jesus, Cindy Rametta, Debra Vines, Nancy Timpone, Kerry Doucette, Joe Rametta and Robert Kirk, liaison

Minutes- The minutes of March 1, 2010 were reviewed and approved by the committee.

Inventory- An inventory of dry and paper goods stored in the E kitchen was conducted.

Easter Egg Hunt- Kerry Doucette displayed the stuffed bunny she purchased, at a cost of 43¢ each, for each child to receive at the event. Cindy Rametta stated Kristen advised her hats and shirts stored in the activities building could be used as game prizes. Stations will be set up for games, photos with the Easter Bunny and serving children food. Food served will be pizza, hot dogs, juice and cake.

Sign-up Sheets- Sign-up sheets will be utilized at the event to facilitate notification of participants of future children’s activities and a survey of events they would interested in.

2010 Functions- A preliminary list of proposed events was discussed. Further discussion is required on 2010 events and the following suggestions:

May...................Bon Fire on the Beach

July....................Field Day

August...............Safety Day

August.............Luau

Night at the Races- Quarterly

Casino Night

The meeting was adjourned at 7:40 p.m.

Respectfully submitted,

Debra Vines, Secretary